News

A help menu with URLs to the guides/user manuals has been added to DataTill.

Look for the new “help” icon in the main menu. This is the help menu and will take you to online guides on the Datatill.com website.

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IP Pools is now supported inside DataTill. Radius IP Pools can be added on DataTill and no longer has to be set up on NAS’s. This means that IP Pools only has to be set up once and DataTill will recognize it globally instead of configuring it one by one Read more…

Webinar:  Google Maps API configuration

Enable Google Places autocomplete on addresses on your system for faster and more accurate address searches on your DataTill system.

You will need to add a Google Places API key for this address search function to work.

Note:

Google Maps is compulsory to use with DataTill,

Google Maps Places is an optional product and can be switched off on your DataTill setup.

Refer to the following blog about the Google Maps API that changed and how it affects your DataTill: https://www.datatill.com/google-maps-api-has-been-changed/

Default “Submit a Sales Lead” screen:

The default address fields does not have an address search field included as you need the Google Places API key to search, but these address fields and maps still uses Google Maps.

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DataTill now allows you to save and select pre-defined notification templates. This notification templates can be used when sending bulk messages to your customers from the Customer list screen and from the Mikrotik NAS Users screen.

To access this feature, go to ‘Tools’ –> “Messages” –> ‘Notification Templates’

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Tired of remembering passwords for your accounts across the internet? You can log in with your social media accounts on DataTill.

This feature works for admin users and for customers on the customer portal.

How to link your DataTill account with a social media account:

Go to “My Account” at the top right corner of the screen.

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Permission to edit prices on billing documents have been changed.

[This change is in affect from v1.21.00]

Billing documents includes the following kind of documents: quotes, job cards and invoices.

Line item amount and discount is locked down with permissions so that only the following people are able to edit line amounts and discount on Quotes, Job Cards and Invoices:

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Job Cards can be put on hold if you have a valid reason to do so.

This will help the workflow to not show Job Cards in the “New” or “Active” status when there is something blocking the job from being scheduled or completed.

Go to Workflow –> Lead to Receipt –> Job Cards

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The DataTill online user manual has been updated with a walk through on how to complete the month end billing run. Follow this link to view the updated user manual with the month end billing run guide: guides/user-manual/complete-month-end-billing-run-datatill/  

Pro rata billing is available on DataTill only on invoices generated from lead to receipt.

The pro rata is only calculated on recurring products.

Recurring products can be marked as such by setting the product type as recurring or by marking it as recurring on the lead to receipt billing document.

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The MikroTik hotspot setup guide has been updated with a walk through on how to set up the hotspot using Winbox. Follow this link to view the updated hotspot setup guide: datatill.com/guides/hotspot-setup-guide/  

DataTill is no longer doing new Asterisk API integrations, but you can import your VOIP usage so that you can bill your customers.

Manual VOIP usage importing tools can by found at Customers –> Import VOIP Usage

Then choose the type of import that want to match with your import file.

The current VOIP usage import types that are available are:

• Generic
• Internet Solutions
• PortaBilling
• Vodacom

There are more import types to come.

Each of these types have sample files you can download at step 1 of the import that you can compare your import file with.

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Below is a list of the basic permissions you need to be able to complete the lead to receipt
module functions. Please note that these permissions are only for the lead to receipt module
and not all permissions needed to complete daily tasks.

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Sage One’s syncing times have been updated recently to only sync the age analysis and statements at night, to not cause delays on your DataTill server during working hours.

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Highsite and asset register locations are managed under the asset register setup.

Adding or editing locations to be used in the asset register and for highsites.

1. Go to Workflow –> Asset Register –> Setup –> Locations

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How to Geolocate the customer address in the list customers screen:

1. Go to Customers –> List Customers.
2. Click on “Show/Hide Columns” and unhide the “GPS Position” column.

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When creating a customer you might have noticed that while adding the Customer or Company name the Accounting Code gets generated automatically.

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Recurring and non recurring products  can be split on the invoice PDF.

How to enable the invoice PDF to be split into recurring and non recurring:

1. Go to Billing –> Billing Setup –> Inv & Credit Note Setup
2. Scroll down to invoice settings and enable “Split Invoice PDF”.

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Service periods on invoices is now available when “Split Invoice PDF” is enabled.

1. Go To Billing –> Billing Setup –> Inv & Credit Note Setup
2.  Scroll down to invoice settings and enable “Split Invoice PDF”

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Never miss out by subscribing to DataTill notifications.

As an Admin User of your DataTill system, you can personalize which notifications you would like to receive on your account.

How to subscribe to notifications from your DataTill system:

1. Go to the top right corner account icon –> My Account

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You can send bulk messages via email or SMS to your customers from DataTill.

Send bulk messages from the Customer list screen

Send bulk messages from the Mikrotik NAS Users screen

6 Steps on how to send bulk messages from the list customer screen:

1. Go to Customers –> List Customers
2. Select and filter the customers that you want to send the message to.
   • You can show all rows to make sure all customers are selected.
   • You can filter the customers by the drop downs at the top.
   • You can filter the customers by typing in the search field.

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